Eligibility Documents
Quick Links
Do I Qualify?
What business structures can be certified?
Sole proprietors, partnerships, corporations, LLCs, LLPs, and certain non-profit organizations operating in the United States may be certified.
Is there any restriction on the size of the business, or the owners' personal wealth?
No
Does the business need to be located in California to be certified by the Clearinghouse?
No. The Clearinghouse certifies companies located in the United States.
Is there a specific number of years required to be in business?
There is not a specific number of years required to be in business. If the business is a start-up, it must be operating and conducting business at the time it applies with the Clearinghouse.
How can a non-profit organization meet eligibility requirements?
For the purposes of determining if a non-profit meets the requirements established in GO 156, the Supplier Clearinghouse reviews the control of its members and/or board of directors by women, minority, LGBT or Persons with Disabilities individuals. Each board member/director will be recognized as an equal controller. One or more of the qualifying individuals must hold the position of President and/or Chief Executive Officer and have control of the day-to-day operations.
Documents
What happens if I do not have a document listed on the document checklist?
If you do not have a required document, please provide a brief written statement on company letterhead explaining why the document is not included.
How many years of federal tax returns for the business are required?
Only one year of the most recent federal tax returns for the business is required.
Am I required to provide tax returns in full?
Yes, federal tax returns for the business is a mandatory document required in full including all statements and applicable schedules. If you have not yet filed your taxes and have requested an extension, please provide us with your extension letter and a copy of the previous year tax return.
Who is required to sign the application affidavit?
Affidavit must be signed by 51% qualifying owner(s).
Is the information/documentation provided on the application made public?
Only general information such as company name, contact person, address, phone number, and services provided are posted on the CPUC’s website.
Program Information
How do I find Suppliers that have been verified by the Clearinghouse?
Please reference The Supplier Clearinghouse certified directory at (Link to directory)
Who recognizes your certification?
(Link to Participating Utilities in About Me)
What is the advantage of certification?
Certification is not a guarantee of receiving contracts. Certification is one tool that may lead to meeting majority companies in the private sector and government agencies seeking to do business with WBEs, MBEs, LGBTBEs, and PDBEs. Upon certification, your company is placed in a database which is accessible by participating utilities. Participating utilities, as do many large businesses and government agencies, have WBE, MBE, LGBTBE, and PDBE Initiatives and Programs, which include "outreach" to WBEs, MBEs, LGBTBEs, and PDBEs, inclusion of WBEs, MBEs, LGBTBEs, and PDBEs in their procurement solicitations, and specific goals for WBEs, MBEs, LGBTBEs, and PDBEs. Your certification allows organizations to know they are dealing with genuine WBEs, MBEs, LGBTBEs, and PDBEs.
What is the fee for certification?
There is no fee for certification.
How soon can I renew my certification?
To re-verify your company's certified status, you may complete the application at least 90 days prior to your certificate’s expiration date.
How long is the certification process?
Upon receipt of all required documents, the process takes approximately 45 days to 90 days. Factors that may impact the processing time include: Which Verification Process the applicant will use; Missing documents required in the verification process; Questionable or inconsistent information on the application that may require supplemental documents; Whether an on-site visit is necessary, or in the case of applicants outside of California, in lieu of an onsite visit, whether a comprehensive telephone interview with the applicant is necessary
Types of Certifications
What is Comparable Agency Verification (CAV)?
Comparable Agency Verification (CAV) is the verification process whereby an applicant for WBE, MBE, LGBTBE, PDBE, and DVBE certification with the Supplier Clearinghouse may be accepted, if the applicant’s company has WBE, MBE, LGBTBE, and PDBE certification in good standing with the National Minority Supplier Development Council (NMSDC), the Women’s Business Enterprise National Council (WBENC), the National Gay & Lesbian Chamber of Commerce (NGLCC) and/or Disability:IN. Only the NMSDC, WBENC, NGLCC and Disability:IN are accepted as comparable agencies.
The CAV process is more simplified or streamlined than the other verification processes, and in many cases, an applicant applying for WBE, MBE, LGBTBE, and PDBE certification from the Clearinghouse is required only to complete the CAV application and include a copy of their CAV certificate. Acceptance of a CAV is not automatic, and in those instances where there may be doubt regarding the application, the Clearinghouse may request additional documents and/or may conduct a site visit or extensive telephone interview.
Upon approval of the applicant via the CAV process, the Clearinghouse certification expires on the same day as that of the comparable agency certification expiration date. NOTE: NMSDC, WBENC, NGLCC and Disability:IN certification requirements differ, thus an applicant certified by the Clearinghouse in certain cases may not be certified by NMSDC, WBENC, NGLCC or Disability:IN. Conversely, in certain cases, an applicant certified by NMSDC, WBENC, NGLCC or Disability:IN may not be certified by the Clearinghouse.
My firm is currently certified as a DVBE by the California Department of General Services and it is not showing up on The Supplier Clearinghouse Directory.
Current certified DVBEs from the Department of General Services (DGS) are automatically imported into The Supplier Clearinghouse database once a month.
Who is eligible to submit a Fast Track Process Application?
Firms that were originally incorporated/registered as a State of California Corporation/LLC/Sole Proprietorship that makes under 3.5 million in annual gross income or Your firm is a manufacturer with 25 or fewer employees. "Manufacturer" is defined in California Government Code - Section 14837 (c).
Who is eligible to submit a Fast Track Process 8 (a) Application?
I am certified as a Small Business with the SBA; do I qualify for certification? No, only if you are currently certified with the U.S. Small Business Administration as part of the SBA 8(a) Business Development Program.
Who is is required to submit a VAP?
Firms that make more then 3.5 million annual GROSS earnings. Firms that were incorporated/registered in a State other then California. Firms that have been previously denied certification.