It is through this registration and certification process, as well as numerous marketing activities, events and bid announcements, that participating utilities are able to actively select firms from a Certified Suppliers List in order to meet procurement goals established by the California Public Utilities Commission (CPUC)-issued General Order 156 (GO 156):
By participating in this program, your company will be identified as an eligible, certified supplier in a centralized supplier database. Many utility companies use this database to search for suppliers that help meet the required procurement goals listed above. Certification with The Supplier Clearinghouse speeds up the contracting process.
Important note for Disabled Veteran-owned Business Enterprises: The Supplier Clearinghouse automatically recognizes DVBE firms certified by California Department of General Services (CA DGS) -- no additional application is required. This is the only way to participate in The Supplier Clearinghouse's program as a DVBE. If you would also like be certified as a woman, minority, or LGBT-owned business enterprise, you must also submit a WMBE/LGBTBE application to The Supplier Clearinghouse.
Do you meet the following requirements for certification?
An applicant concern must be one which is at least 51% unconditionally owned by an individual(s) who is a citizen of the United States, including permanent resident alien(s). An individual applicant's U.S. citizenship or permanent residency status shall be established and substantiated by minimum threshold documentation. An individual applicant's claim that he/she is a member of a racial or ethnic group and is so regarded by that particular minority shall be established and substantiated by minimum threshold documentation. An individual applicant's claim that he/she is lesbian, gay, bi-sexual, or transgender and is so regarded by the LGBT community shall be established and substantiated by minimum threshold documentation.
In the case of an applicant concern which is a partnership, 51% of the partnership interest must be unconditionally owned by minorities or women. Such unconditional ownership must be reflected in the concern's partnership agreement.
In the case of an applicant concern which is a corporation, 51% of each class of voting stock and 51% of the aggregate of all outstanding shares of stock must be unconditionally owned in a manner that does not intrude upon the control of the company by the minorities, women, or LGBT individuals.
The Clearinghouse will not find unconditional ownership of a concern on the basis of non-exercised stock options or other arrangements.
When determining ownership, the Clearinghouse will consider options to purchase stock held by non-minorities/male/non-LGBT individuals, or rights to convert non-voting stock or debentures held by non-minorities/male/non-LGBT individuals into voting stock, to have been exercised.
The minority, women, or LGBT owners shall enjoy the customary incidents of ownership and shall share in the risks and profits commensurate with their ownership interests, as demonstrated by an examination of the substance rather than form of arrangements. This includes, but is not limited to, the following:
All securities which constitute ownership and/or control of a corporation for purposes of establishing it as a WMBE/LGBTBE under this part shall be held directly by minorities, women, or LGBT individuals.
Securities held in trust or by any guardian for a minor, will be evaluated to determine whether ownership or control of a company is actually held by the minority, women, or LGBT individuals.
The contributions of capital or expertise by the minority, women, or LGBT owners to acquire their interests in the applicant concern shall be real and substantial and can be verified through objective documentation.
The ownership of the applicant concern by the minority, women, or LGBT owner(s) must be substantiated by the documentation submitted.
The minority, women, or LGBT owners shall possess and exercise the power to direct or cause the direction of the management and policies of the applicant concern and to make the day-to-day as well as major decisions on matters of management, policy, and operations, and not merely act as officers or directors. The minority, women, or LGBT owner(s) must be responsible for the operation of the applicant concern consistent with standard industry practices.
An applicant concern must be a valid business. There shall be no restrictions through, for example, bylaw provisions, partnership agreements, or charter requirements for cumulative voting rights or otherwise that prevent the minority, women, or LGBT owners, without the cooperation or vote of any owner who-is not a minority, woman, or LGBT individual, from making a business decision of the applicant concern.
In order for a minority, woman, or LGBT individual to demonstrate control of the concern, that individual must have a combination of managerial or technical and/or educational experience and competency consistent with industry standards in which the applicant concern operates which supports the conclusion that this individual can make daily as well as major decisions on matters of management, policy, and operations for the applicant concern.
The applicant concern must be managed on a full-time basis by one or more minorities, women, or LGBT owners.
At least one minority, women, or LGBT owner who is a full-time manager must hold the position of President and/or Chief Executive Officer and shall have general supervision, direction, and control of the business and officers of the corporation. This precludes outside employment or any other business interest by the minority/woman/LGBT individual which conflicts with the management of the applicant concern.
The minority, women, or LGBT individual upon whom WMBE/LGBTBE eligibility is based shall control the Board of Directors of the applicant concern, either in actual numbers of voting directors or through weighted voting. An applicant concern must be a valid corporation under applicable state law.
Non-minority/non-LGBT male individuals may be involved in the management of an applicant concern, and may be stockholders, partners, officers, and/or directors of such concern. Such individual(s), their spouses or immediate family members who reside in the same household may not, however:
Non-minority/non-LGBT male individuals or entities owned by such individuals shall be deemed to control or have the power to control the applicant concern in any of the following circumstances.
The management and control of the applicant concern by the minority/women/LGBT owner(s) must be substantiated by the documentation submitted.
An eligible WMBE/LGBTBE under this program shall be an independent business. The ownership and control by minorities, women, or LGBT individual shall be real, substantial, and continuing and shall go beyond the pro forma ownership of the applicant concern as reflected in its ownership documents. It shall not rely upon non-WMBE/LGBT individual(s) or entities for financial, management, or technical assistance or other resources to the extent that it is not in control of its business destiny.
If you answered YES to all of the questions above, you may be qualified for certification with The Supplier Clearinghouse! Please select the applicable option below to start the online application process.
Effective January 1, 2019, the Supplier Clearinghouse will transition to an all-electronic application process. All applications must be submitted online and all supporting documents included in electronic format.
This is the conclusion of the process started in 2015 when the current online application system was activated, permitting firms to submit applications and supporting documents online. At this time, more than 94% of all applications are already submitted electronically.
Electronic applications can be reviewed and processed by the Supplier Clearinghouse faster than paper. This also supports our goals to operate the Clearinghouse in an environmentally friendly manner, minimizing the use of disposable materials where possible.
From January 1, the current hardcopy/PDF applications will no longer be accessible on the Clearinghouse website. Hardcopy applications started prior to January 1 will be accepted through January 31; hardcopy applications received after that date will be returned to sender.
This change will apply to all new firms and active firms renewing their certification from January 1, 2019.
For firms that have not used the online system yet or require a refresher, please follow the steps below:
To start the application process, please select an option below.